Email template to promote your flu clinic

Corporate Care Email template

Online clinics Instructions for Email Template

The information provided below has been designed to be inserted into an email to your staff (or can be adapted into a webpage or memo) to promote your vaccination clinic.

Before sending the below text via email, please insert your company name and signature.  Fields that require editing have been highlighted and underlined. 

If you are NOT planning on allowing staff to access off-site catch-up clinics or Flu Vouchers, please delete the “What if I can’t make it to the clinic?

After copying and pasting the text into your email, please check that all details have entered correctly.

If you have any questions, please contact our FluSmart Knowledgebase site or contact us at [email protected]


Email Subject:  YOUR-COMPANY’s Free Flu Vaccination Program

Dear colleagues,

As part of  YOUR-COMPANYs commitment to health and well-being, we have partnered with Corporate Care to offer an annual influenza vaccination program to our staff using the four-strain flu vaccine.

The Flu is easily spread through coughs and sneezes or even just touching something that has the virus on it.  It is much worse than a cold and causes fever, fatigue, headache, muscle and joint pains, and cough and sore throat.  Most people who get the flu need several days off work and risk spreading the illness to their family and friends.  People with other health problems are also at risk of severe illness, which may require hospital care.

The Scheduled time and date for our flu clinic is as follows:


Room: Enter the Room name

Job Location: Enter Job site details here

Date: Enter the date(s) of the clinic(s here

Time: Enter the time of the clinic(s here


How do I make my booking?

Preventing the flu through vaccination is simple, safe and effective and can be done in a few easy steps.

  •  Book your appointment by completing your online consent form. Click on the below link to access the booking site. 

Copy and paste the Booking URL here (this can be found in your clinic booking confirmation email)

Click HERE If you would like a custom Flu Booking URL
i.e. flushot.corporatecare.com.au/Your-Company

  • Please read the information about the influenza vaccine. You can access this information at Corporate Care's FluSmart Knowledgebase site.
  • Save your appointment on your work calendar when you receive your booking confirmation email.

Reporting to the Australian Immunisation Register (AIR)

As of the 1st of March, 2021, it is mandatory to report all vaccination encounters to the Australian Immunisation Register (AIR). During the booking process, Corporate Care will collect your Medicare number, DOB and gender for AIR reporting purposes only. 

The Immunisation record will be sent to and kept by the Australian Immunisation Register, which is run by the Department of Human Services. You can find out how the Australian Immunisation Register manages this data in the  Privacy Policy for the Australian Immunisation Register.

Attend your Flu Vaccination appointment

Bookings are made on a first-come, first-served basis, so don’t delay if you are looking for a specific timeslot

Vaccination against the flu is very safe; however, vaccines, like other medicines, are not suitable for everyone.  It is very safe and strongly recommended for pregnant women and people with chronic health problems but not recommended for people who are allergic to the vaccine. 

If you are unsure whether to receive the flu vaccine, please access Corporate Care's FluSmart Knowledgebase site. You will find lots of information about the flu.

If you don’t get a chance to make an appointment, come to the clinic anyway, as the nurse will generally have additional vaccines and will most likely accommodate you.

Vaccination against the flu only takes a few minutes. However, we ask that you stay in the clinic's general vicinity for 15 minutes after you get vaccinated.

To help the clinic run smoothly and minimise the disruption to your working day, please:

  • Wear clothes that will allow access to the top of your upper arm;
  • Arrive on time; and
  • Spread the word

What if I can’t make it to the clinic?

If you can’t make it to our onsite clinic, please let me know as we may be able to arrange something for you, i.e. Flu Vouchers.

Need more information about the Flu?

You can find further information about the flu by visiting Corporate Care's  FluSmart Knowledgebase site.

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