Email template to promote your flu clinic

Corporate Care Email Template

Online clinics Instructions for Email Template

The information below has been designed to be inserted into an email to your staff (or adapted into a web page or memo) to promote your vaccination clinic.

Please insert your company name and signature before email sending the text below. Fields that require editing have been highlighted, underlined and in between ⭐. 

If you are NOT planning on allowing staff to access off-site catch-up clinics or Flu Vouchers, please delete the "What if I can't make it to the clinic?"

After copying and pasting the text into your email, please check that all details have been entered correctly.

If you have any questions, please visit our FluSmart Knowledgebase site or contact us at

Email Subject: YOUR-COMPANY's Free Flu Vaccination Program

Dear colleagues,

As part of ⭐ YOUR-COMPANY's⭐  commitment to health and well-being, we have partnered with Corporate Care to offer our staff an annual influenza vaccination program.

The flu is easily spread through coughs and sneezes or even touching something with the virus. It is much worse than a cold and causes fever, fatigue, headache, muscle and joint pains, cough and sore throat.

Most people who get the flu need several days off work and risk spreading the illness to their family and friends. People with other health problems are also at risk of severe illness, which may require hospital care.

The Scheduled time and date for our flu clinic are as follows:

Room: ⭐Enter the Room name where the clinic will be held⭐ 

Job Location:Enter Job site details here⭐ 

Date: Enter the date(s) of the clinic(s here⭐ 

Time: ⭐Enter the time of the clinic(s here⭐ 

How do I make my booking?

Preventing the flu through vaccination is simple, safe and effective and can be done in a few easy steps.

You can book your appointment by completing your online consent form through the URL below.

Copy and paste the Booking URL here (this can be found in your clinic booking confirmation email)⭐ 

Attend your Flu Vaccination appointment

Bookings are made on a first-come, first-served basis, so you can book your appointment now if you are looking for a specific timeslot.

Vaccination against the flu only takes a few minutes. However, we would like to ask you to stay in the clinic's general vicinity for 15 minutes after getting vaccinated.

To help the clinic run smoothly and minimise the disruption to your working day, please:

✅ Wear clothes that will allow access to the top of your upper arm;

✅ Arrive on time; and

✅ Spread the word and encourage your colleagues to participate.

What if I can't make it to the clinic?

If you can't make it to our onsite clinic, please cancel your appointment and contact ⭐ [Wellness Coordinator]⭐, as we may be able to arrange a flu voucher so you can get your flu shot in the community at your most convenient participant chemist.

Need more information about the flu?

  • Flu-E is Corporate Care's AI Influenza knowledgebase.
  • Visit to ask flu-related questions in your preferred language.
  • Provide feedback via the "Help a bot out" button to help Corporate Care improve the platform.
  • Contact Corporate Care at for any questions or concerns as they will be more than happy to help.